AV Installation

The Problem / Why This Matters

Most conference room AV problems aren’t equipment problems. They’re design problems. A display that’s the wrong size for the room. A speaker system that can’t cover the far end of a long table. A projector that’s mounted at the wrong throw distance and produces a washed-out image.

Then there are the cable tangles under tables, the HDMI adapters that go missing, the wireless presentation system that drops out halfway through a client demo.

We’ve walked into a lot of conference rooms that looked fine until someone tried to use them. This is a solved problem. It just requires planning the room before buying the hardware.

What We Do

We handle everything from room design through final calibration.

• Large-format displays: commercial-grade screens in appropriate sizes for room dimensions. We calculate viewing distance, not guess
• Projectors and projection screens: motorized and fixed screens, short-throw and standard-throw projectors, ceiling mounts
• Video conferencing systems: certified Zoom Rooms and Microsoft Teams Rooms hardware, including cameras, mics, and room controllers
• Sound systems: ceiling speakers, tabletop conference mics, sound masking where needed
• Wireless presentation: AirPlay, Miracast, and dedicated wireless presentation systems (Barco ClickShare, Crestron AirMedia)
• Cable management: in-wall, in-ceiling, and under-table pathways. No visible cable runs
• Lobby and signage displays: commercial-grade digital signage with content management
• Training rooms and auditoriums: multi-display arrays, instructor stations, audience mic systems, recording capability

We spec commercial-grade equipment, not consumer-grade hardware that wasn’t built for 8-hour daily use.

Our Process

Step 1: Room Assessment We measure the room and document what we’re working with: ceiling height, room dimensions, natural light sources, existing infrastructure, and any existing AV that’s staying. Room dimensions drive every equipment decision.

Step 2: Proposal You get a proposal with equipment specs, quantities, cable pathways, and a room diagram. We explain why we recommended each component. If there are trade-offs (cost vs. capability, for instance), we walk through them with you.

Step 3: Installation We install all hardware, pull cables through walls or ceilings, terminate cleanly, and configure every device. For video conferencing rooms, we handle the software provisioning and account configuration.

Step 4: Calibration and Training After installation, we calibrate audio levels, test every input, and verify the system from multiple seats in the room. We then walk your staff through how to use it: how to start a meeting, how to share a screen, what to do if something doesn’t connect.

Why Gladiator IT

AV installers often hand you a system and disappear. Because we also handle IT infrastructure for most of our clients, we’re still available when network changes affect your video conferencing system, or when a firmware update breaks something.

We’ve installed AV in environments with specific requirements: HIPAA-covered medical facilities where display content needs to stay off guest networks, law firms where room audio can’t bleed through walls, financial offices where recording capability needs to be carefully controlled.

That context shapes how we design and install, not just what equipment we choose.

Our installs use commercial-grade hardware with manufacturer warranties. We don’t use consumer displays or consumer cameras in professional environments.

What You Can Expect

Timeline: Single conference room installs typically take 1 day. Multi-room deployments run 3–5 days. Training center or auditorium builds depend on scope, and we’ll give you a phased timeline in the proposal.

What you need to provide: Room access, confirmation of which video conferencing platform you’re running (Teams, Zoom, etc.), and your IT contact for network configuration.

Communication: We coordinate with your facilities team and your IT department. If we’re running cable through walls or ceilings, we’ll confirm the path with you before we cut anything.

Q: Should we use projectors or large displays for conference rooms?

A: Depends on the room. Displays under 100” work well for rooms up to about 20 feet long. Larger rooms or presentations that need a 120”+ image lean toward projectors. We’ll tell you which makes sense for each room after we measure.

Q: We already have a video conferencing platform. Can you work with what we have?

A: Yes. We deploy Teams Rooms and Zoom Rooms hardware that works with your existing accounts. We don’t require you to change platforms.

Q: How do wireless presentation systems work?

A: Devices like Barco ClickShare or Crestron AirMedia let anyone in the room share their screen without a cable or app. Guests can present from personal devices. No hunting for the right adapter.

Q: Can you handle rooms in multiple office locations?

A: Yes. We cover Nashville, Phoenix, and can coordinate remote installations through our technician network for other locations. We manage multi-site deployments as a single project with one proposal and one point of contact.

Q: What happens when something breaks after installation?

A: We provide a warranty period on all installed work and hardware. After that, our managed IT clients get priority support. Non-managed clients can engage us on a service call basis.

Get a Quote

Tell us about your space and what you need it to do. We’ll review the form and follow up, usually within one business day.

AV Installation Quote Form

• Number of rooms
• Room types (conference, training, lobby, executive)
• Approximate room dimensions
• Video conferencing platform (Teams, Zoom, other, none yet)
• Projectors vs. displays preference (or no preference)